Practical Company Secretariat/Company Affairs

Introduction:

This training is designed to make and build up the professional Capacity on how to execute the jobs of one of the most important Departments of a company – “Company Secretariat/Company Affairs”.

Present business world, Company Affairs managers are required to not only possess skills in the area of Company Secretariat Department, but they are required to be acquire knowledge and have the expertise in areas such as Capital Market Fund Management, Issue Management, Underwriting, Advisory, Board and decision making Etc.

The trainers will take on a practical and case based approach to be a capable of efficient Company Secretary. As a result, at the end of this training, participants will be an even more valuable and capable to improve the overall business performance of the organization. Corporate / Organizations in Bangladesh are ready to provide a high remuneration to prospective employees who have vast knowledge in the Company Secretariat/Company Affairs Department.

Contents of Training:

DAY-1: About Department and Profession

1. What is Company Secretariat/Company/ Affairs/Corporate Affairs/Share Department?

2. What is the functions/responsibility of a Company Secretary?

3. Who is the reporting Boss of a Company Secretary?

4. With which parties, a Company Secretary needs to deal on a Daily Basis? Why?

5. Is there any professional body for that CS Profession?

6. What are the Educational Requirements for being a Company Secretary?

7. Is there any professional Short Training for Company Secretary?

8. What are the importance of this Practical Company Secretariat Course?

9. After completion of this course, what will you get?

10. Pros and Cons of Being a Company Secretary.

DAY-2: About Company & Pre-Meetings Activities

11. Hierarchy in a Company.

12. Principle and Agent relationship in a company.

13. Discussion about Directors.

14. Discussion about Management.

15. Discussion about different meetings. (Board Meetings, Audit Committee Meeting and, Nomination & Remuneration Committee Meeting, Risk Management Committee Meeting, Executive Committee Meeting, MANCOM Committee Meeting etc)

16. Drafting a Meeting Notice (Hard Copy, emailing and texting).

17. Drafting Agendas.

18. Collecting Meeting memos from the heads of different departments?

DAY-3: Filing and Meeting Activities

19. Review of previous 2 Days. (Question and Solutions)

20. Planning for the Meeting.

21. Compilation of the Files.

22. Sending files to the Directors.

23. Arranging the meeting room.

24. Collecting Directors’ Signatures and giving fees to the Directors.

25. Taking notes of the Meeting.

26. Drafting minutes of the meeting.

27. Minutes related Compliance.

DAY-4: BSEC, DSE, CSE and CDBL Reporting

28. Discussion about Bangladesh Securities and Exchange Commission (BSEC) and our activities with them.

29. Discussion about Dhaka Stock Exchange Limited (DSE) and our activities with them.

30. Discussion about Chittagong Stock Exchange Limited (CSE) and our activities with them.

31. Discussion about Central Depository Bangladesh Limited (CDBL) and our activities with them.

32. Discussion about Registrar of Joint Stock Companies and Firms (RJSC) and our activities with them.

DAY-5: Annual General Meeting and Annual Report

33. What is Annual General Meeting (AGM)?

34. What is Extra Ordinary General Meeting (EGM)?

35. How to draft a notice of Annual General Meeting (AGM)?

36. How to Circulate AGM’s Notice?

37. Communication with BSEC, DSE and CSE.

38. Communication with Bangla Newspaper, English Newspaper and Online News portal.

39. How to compile and design an Annual Report.

40. Communicating with different parties while compiling Annual Report.

41. Discussion about External Auditor and Compliance Auditor and Independent Scrutinizer.

42. Annual Report related compliance.

DAY-6: Different Report and Submission

43. Submission of Monthly Shareholding Report to BSEC, DSE and CSE.

44. Submission of the unaudited Financial Statement of

Quarter 1 (Q1), Quarter 2 (Q2) and Quarter 3 (Q3) and Audited financial statement to BSEC, DSE and CSE.

45. Submission of AGM Minutes to BSEC, DSE and CSE.

46. Publishing Price Sensitive Information (PSI) in BSEC, DSE and CSE.

DAY-7: DSE & BSEC Website

47. Discussing DSE’s website.

48. Discussing BSEC’s website.

49. Discussing Bangladesh Bank’s website.

50. Discussing Bdjobs.com website.

DAY-8: Soft Skills

51. Review of previous 3 Days. (Question and Solutions)

52. Discussion on Dress Code.

53. Discussion on Telephone Etiquette.

54. Discussion on Formal Presentation.

55. Distributing Certificates and Gifts.

56. Question & Answers Session.

57. List of related books and documents.

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** Review of the above topics

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• Group Discussion
• Question & Answers Session
• List of related book reference
• Certificate Distribution